Open Positions
BFR 2026

Key Responsibilities

• Serve as the primary point of contact for all vendors from Thursday, September 17 through Saturday, September 19
• Manage vendor check-in with a minimum two-person team, ensuring booths are correctly positioned and set up in the fields
• Communicate event guidelines, schedules, load-in/load-out instructions, and policies to all vendors
• Coordinate with Security to ensure vendor compliance with event guidelines
• Maintain accurate vendor lists day-of and verify booth numbers on the ground
• Act as mediator for vendor disputes and serve as liaison between vendors, Security, and event leadership
• Enforce policies related to sales, marketing, signage, and prohibited items at vendor tables
• Oversee vendor load-in, setup, and breakdown operations
• Process and place vendors who purchase booths day-of; maintain updated lists and maps for new or moved booths
• Prevent unauthorized vendor moves; coordinate with the Event Director for any booth relocations
• Track vendor attendance, no-shows, and on-site issues; provide post-event feedback and recommendations

Qualifications

• Experience in vendor coordination, event operations, or festival management required
• Strong organizational, communication, and customer service skills
• Ability to manage multiple priorities in a fast-paced, live-event environment
• Comfortable enforcing policies professionally and diplomatically
• Ability to work long hours during event days
• Familiarity with Boston Freedom Rally event regulations required

Time Commitment

Compensation

Site Preparation & Maintenance

• Coordinate pre-event site walkthroughs and identify grounds-related needs
• Ensure walkways, common areas, and high-traffic zones remain clear, accessible, and safe
• Monitor ground conditions and address issues related to wear, weather, or crowd impact
• Maintain all rental equipment in good working order including golf carts, tools, generators, tents, and restrooms

Grounds Operations & Safety

• Identify and respond to safety concerns related to site conditions
• Coordinate with Trash and Security teams to resolve hazards or access issues
• Ensure compliance with City of Boston and Parks Department requirements
• Coordinate with Security to lock down all event infrastructure

On-Site Coordination

• Serve as liaison between grounds teams and all other event departments
• Support setup, maintenance, and breakdown of non-production site elements
• Coordinate sub-contractors (dumpsters, restrooms, tents) to set up infrastructure per the site plan
• Troubleshoot on-site logistical or site-related issues as they arise
• Ensure proper placement and retrieval of all banners, signage, and MassCann properties
• Act as shuttle and runner between main stage, 21+ stage, and all other stations

Post-Event Restoration

• Oversee post-event grounds restoration and final site walkthroughs
• Ensure all event-related infrastructure and materials are removed from the grounds, including Sunday, September 20 cleanup
• Report any site issues or damage to event leadership

Qualifications

• Experience in grounds management, facilities, site operations, and large-scale outdoor events required
• Strong organizational and leadership skills
• Ability to work collaboratively with multiple teams
• Physically able to walk and monitor the grounds for extended periods
• Ability to work long hours during setup, event days, and breakdown
• General knowledge of motors, electrical, construction, turf management, and radios
• Ability to provide your own tools and equipment necessary to complete these tasks

Time Commitment

Compensation

Key Responsibilities

• Lead a crew of four to complete full event-site flagging per the MassCann site map
• Mark boundaries and placement for vendor booths, sound stages, backstage areas, MassCann tents, nonprofit booths, Education Village, glassblowing area, 21+ area, and all additional designated zones
• Ensure flagging is accurate, consistent, and clearly visible for setup crews
• Coordinate crew scheduling and workflow to complete flagging within approximately 10 hours
• Communicate with the Grounds Manager and Event Director regarding any site map questions or field adjustments

Qualifications

• Experience in event site layout, surveying, sports field marking, or similar flagging/staking work
• Ability to read and interpret detailed site maps and translate them to the field
• Strong organizational and leadership skills; able to direct a small crew efficiently
• Physically able to walk, bend, and stake across the Boston Common for a full day
• Insurance documentation may be required

Time Commitment

Compensation

Artist & Talent Hospitality

• Coordinate artist hospitality needs, including riders, catering, and green room setup
• Serve as a primary point of contact for artists and their teams during the event
• Ensure hospitality areas are stocked, clean, and operating smoothly

Staff & Volunteer Hospitality

• Organize meals, snacks, and beverages for staff and volunteers
• Coordinate delivery, setup, and breakdown of catering areas
• Ensure dietary needs and accessibility considerations are met

Logistics, Budget & Site Management

• Work closely with the Stage Manager, Production Team, and Security to ensure smooth operations
• Oversee setup, maintenance, and breakdown of all hospitality areas
• Manage schedules related to catering, deliveries, and hospitality staff
• Source and purchase hospitality supplies within the approved budget; track expenses and provide receipts
• Maintain cleanliness and organization of all hospitality spaces
• Ensure compliance with event rules, city regulations, and safety standards
• Oversee end-of-day and post-event cleanup of hospitality areas

Qualifications

• Previous experience in hospitality, event production, festivals, or live events preferred
• Strong organizational and communication skills
• Ability to multitask and problem-solve in a fast-paced environment
• Comfortable working long hours during event days
• Ability to work collaboratively with a diverse team
• Passion for cannabis education, advocacy, and community is a plus

Time Commitment

Compensation

Waste Planning & Compliance

• Develop and implement a waste management plan aligned with City of Boston and Parks Department requirements
• Ensure all trash, recycling, and compost operations remain permit-compliant and clearly organized
• Recommend and source appropriate supplies (thicker bags, bins, gloves, dollies) in coordination with MassCann

Vendor & Service Coordination

• Coordinate with dumpster service providers for scheduling, hauling, and post-event removal
• Monitor vendor performance and address operational issues in real time
• Advise on dumpster placement for operational efficiency while minimizing visual impact

On-Site Waste Operations

• Oversee waste stations during setup, event days, and breakdown
• Manage overflow, minimize contamination, and address safety concerns promptly
• Ensure expanded staffing coverage during peak crowd periods

Team & Volunteer Management

• Recruit, schedule, and lead paid waste operations staff
• If approved by MassCann, implement a structured volunteer participation process including sign-ups, task guidance, and compliant waivers
• Provide clear direction and oversight to all team members throughout the event

Sustainability & Reporting

• Promote best practices for composting and waste reduction on-site
• Track waste volumes and diversion efforts where feasible
• Provide post-event reporting with observations and recommendations for future improvement
• Collaborate with MassCann on recycling priorities and sustainability partnerships

Qualifications

• Experience managing waste operations for large-scale outdoor events or festivals required
• Knowledge of waste, recycling, and composting best practices
• Strong organizational and team leadership skills
• Ability to troubleshoot and adapt quickly in a live-event environment
• Familiarity with City of Boston permitting and Parks Department regulations is a plus
• Physically able to work long hours across all event phases

Time Commitment

Compensation

Sales & Outreach

• Actively prospect and close sponsorship deals and booth sales leading up to BFR 2026
• Develop and present sponsorship packages and partnership proposals to potential sponsors
• Conduct outreach to cannabis brands, local businesses, media companies, and advocacy organizations
• Manage a sales pipeline and provide regular progress reports to MassCann leadership
• Follow up on inbound inquiries from the MassCann website, social media, and referral channels

Sponsorship Fulfillment

• Serve as the primary point of contact for all sponsors from agreement through post-event
• Coordinate with the Event Director, Vendor Coordinator, and Production teams to ensure all sponsor deliverables are met (signage, booth placement, stage mentions, logo placement, etc.)
• Ensure sponsors receive agreed-upon visibility and benefits during the event
• Collect and organize sponsor logos, assets, and materials in advance of print and production deadlines

Relationship Management

• Build and maintain long-term relationships with sponsors and partners
• Provide post-event sponsor reports including visibility metrics, photos, and recommendations for future partnerships
• Represent MassCann professionally in all sponsor-facing communications

Qualifications

• Proven experience in sales, sponsorship, business development, or fundraising — event industry experience preferred
• Existing network in the cannabis, events, or Boston business community is a strong plus
• Excellent communication, negotiation, and presentation skills
• Self-motivated with the ability to work independently and hit targets
• Organized and detail-oriented; able to manage multiple sponsor relationships simultaneously
• Comfortable working both remotely (pre-event outreach) and on-site during event days
• Passion for cannabis reform, advocacy, and community is a plus

Time Commitment

Compensation